GUIDELINES ON MANUSCRIPTS SUBMITTED FOR PUBLICATION TO THE PHILIPPINE ENGINEERING JOURNAL

  1. Format
  1. Document. Manuscripts shall be submitted in editable electronic form written with page layout specified for 8.5” x 11” paper size.  Non-editable form of the same may be included in your submission for reference. The maximum number of pages depends on the type of manuscripts as shown in the following table:
Type of ManuscriptsMaximum No. of Pages
 Technical Paper30
 Critical Review30
 Short Communications10
 Letter to the editor3
  1. Page. All pages shall have the following dimensions:

Left margin                            1.0 inch

Right margin                          1.0 inch

Top margin                            1.0 inch

Bottom margin                       1.0 inch

Header (first page only)        0.5 inch

Footer                                    0.5 inch

The header, which shall contain the date of issue of the PEJ should be left blank by the author.

Pagination should be automatic and should be right aligned on the last line of the footer.

The first page should contain the following:

  • Title
  • Name of authors (first, middle initial, and last name)
  • Authors affiliation
  • Email address of corresponding author
  • Abstract (not more than 250 words)
  • Five (5) keywords (separated by comma)
  • Part of the Introduction.

The succeeding pages may contain:

  1. Introduction (as continuation),
  2. Methodology
  3. Results and Discussion
  4. Conclusion and Recommendation
  5. Acknowledgment

References.

  1. Paragraphs and Font. All lines of the main text should be double-spaced and one line of spacing must separate paragraphs. The text shall be written in MS Word using 12-point Times New Roman font. The abstract should be written single-spaced, italicized and using 10-point Times New Roman font.
  1. Headings. Main headings should be numbered using Roman numerals and written in boldface, e.g., I. Introduction, II. Materials and Methods,and so on. Sub-headings should be numbered using Arabic numerals and written in Italics, e.g. 2.1 Experimental Apparatus, 3.1 Discussion of Results.The heading of the abstract should not be numbered. All headings should be left-aligned.
  1. Captions. All drawings, photographs, graphs and similar graphical material should be labeled and numbered consequently. A brief caption describing the content should appear. The label should be in boldface while the caption should be plain. Thus, an example would be:

Figure 1. Details of the construction of the experimental apparatus

The label and caption should appear centered below the figure it describes and separated from the figure by only one line of space. Likewise, tables should be labeled and numbered consecutively. The label should appear centered above the table and should be written bold face. The caption should appear directly below the label. Hence, the following format:

Table 3. Summary of Reactor Specifications

Sub labels should be numbered as Figure 3a. Table 2c. Etc. A figure or a table label should be separated from succeeding or preceding text by a line of spacing.

  1. Equations. All equations should be centered and numbered, the numbering being right-aligned. If possible, the authors should write equations using an equation editor.
  1. References. References to the literature citations in the text should be by author and year; where there are two authors, both should be named; with three or more only the first author’s name plus “et al.” need to be given.

References in the text should follow the Council of Science Editors (CSE) Scientific Style and Format, 7th Edition, 2006.

Examples:

Articles from Journals: Print ( Section 29.3.7.1 p. 518-527)
Format: Author(s). Date. Article title. Journal title.
Volume(issue):location.

Example
: Smart N, Fang ZY, Marwick TH. 2003. A practical guide to exercise raining for heart failure patients. J Card Fail. 9(1):49-58.

Articles from Journals: Online 
(Section 29.3.7.13 p. 557-558)
Format: Author(s) of article. Date of publication. Title of article. Title of journal (edition) [medium designator]. [date updated; date cited];
Volume(issue):location. Notes.

Example
: Savage E, Ramsay M, White J, Beard S, Lawson H, Hunjan R,
Brown D. 2005. Mumps outbreaks across England and Wales in 2004: observational study. BMJ [Internet]. [cited 2005 May 31]; 330(7500):1119-1120. Available from: http://www.bmj.bmjjournals.com/cgi/reprting/330/7500/1119 doi:10.1136/bmj.330.7500.1119.

Articles from Newspapers: Print 
(Section 29.3.7.8 p. 543)
Format: Author(s). Date. Title of article. Title of newspaper (edition).
Section:beginning page of article (column no.).

Example
: Weiss R. 2003 Apr 11. Study shows problems in cloning people: researchers find replicating primates will be harder than other mammals. Washington Post (Home Ed.). Sect. A:12 (col. 1).

Books: Print 
(Section 29.3.7.2 p. 527-534)
Format: Author(s). Date. Title. Edition. Place of publication: publisher. Extent. Notes.

Example
: Schott J, Priest J. 2002. Leading antenatal classes: a practical guide. 2nd ed. Boston (MA): Books for Midwives.

Books: Online 
(Section 29.3.7.13 p. 556-564)
Format: Author(s). Date of publication. Title of book [medium designator]. Edition. Place of publication: publisher; [date updated; date cited]. Notes.

Example
: Griffiths AJF, Miller JH, Suzuki DT, Loweontin RC, Gelbart WM. c2000. Introduction to genetic analysis [Internet]. 7th ed. New York (NY): W. H. Freeman & Co.; [cited 2005 May 31]. Available from: http://www.ncbi.nlm.nih.gov/books/bv.fcgi?call=bv.View..ShowTOC&rid=iga.TOC.

Book Chapter 
(Section 29.3.7.2.10 p. 533)
With Editors
Format: Author(s). Title of article. In: Editors. Title of book. Edition. Place of publication: publisher; Date of Publication. Notes.

Example: 
Anderson RJ, Schrier RW. Acute renal failure. In: Braunwald E, Isselbacher KJ, Petersdorf RD, editors. Harrison’s principles of internal medicine. 15th ed. New York (NY); McGraw-Hill; c2001. p. 1149-1155.

Without Editors

Format: Author(s). Title of article. In: Title of book. Edition. Place of publication: publisher; Date of Publication. Notes.

Example: 
Hazeltine WA. AIDS. In: The encyclopedia Americana. International ed. Danbury (CT): Grolier Incorporated; 1990. p. 365-366.

Conference Proceedings/Papers 
(Section 29.3.7.3 p. 534)
Published without author(s)
Format: Editor(s). Date. Title of book. Number and name of conference; date of conference; place of conference. Place of publication: publisher. Extent. Notes.

Example
: Callaos N, Margenstern M, Zhang J, Castillo O, Doberkat EE, editors. c2003. SCI 2003. Proceedings of the 7th World Multiconference on Systemics, Cybernetics and Informatics; Orlando, FL. Orlando (FL): International Institute of Informatics and Systematics.

Published with author(s)

Format: Author(s) of Paper. Date. Title of paper. In: Editor(s). Title of book. Number and name of conference; date of conference; place of conference. Place of publication: publisher. Location. Notes.

Example: 
Lee DJ, Bates D, Dromey C, Xu X, Antani S. c2003. An imaging system correlating lip shapes with tongue contact patterns for speech pathology research. In: Krol M, Mitra S, Lee DJ, editors. CMS 2003. Proceedings of the 16th IEEE Symposium on Computer-Based Medical Systems; New York. Los Alamitos (CA): IEEE Computer Society. p. 307-313.

Unpublished 
(Section 29.3.7.15 p. 566-568)
Format: Authors(s). Date of conference. Title of paper. Paper presented at: Title of conference. Number and Name of the conference; place of the conference.

Example
: Antani S, Long LR, Thomas GR, Lee DJ. 2003. Anatomical shape representation in spine x-ray images. Paper Presented at: VIIP 2003:Proceedings of the 3rd IASTED International Conference on Visualization, Imaging and Image Processing; Benalmadena, Spain.

Technical Reports 
(Section 29.3.7.4 p. 537)
Format: Author(s). Date. Title of report. Edition. Place of publication: Publisher. Extent. Report No.: Notes.

Example
: Feller BA. 1981. Health characteristics of persons with chronic activity limitation, United States, 1979. Hyattsville (MD): National Center for Health Statistics (US). Report NO.: VHS-SER-10/137. Available from: NTIS, Springfield, VA; PB88-228622.

Dissertations and Theses 
(Section 29.3.7.5 p. 539-541)
Format: Authors(s). Date. Title of dissertation and thesis [content designator]. Place of publication: publisher. Extent. Notes.

Example: 
Lutz M. 1989. 1903: American nervousness and the economy of cultural change [dissertation]. Stanford (CA): Stanford University.

Group/Corporate Author 
(Section 29.2.1.2.5 p. 494)
Format: [Abbreviation of group] Name of group (Country). Date. Title. Place of publication: Publisher. Notes.

Example: 
[IOM] Institute of Medicine (US). 1975. Legalized abortion and the public health; report of a study by a committee of the Institute of Medicine. Washington (DC): National Academy of Sciences.

Other Internet Materials 
(Section 29.3.7.13 p. 556-564)
Homepage
Format: Title of Homepage [medium designator]. Date of publication.
Edition. Place of publication: publisher; [date updated; date cited]. Notes.

Example
: APSnet: plant pathology online [Internet]. c1994-2005. St Paul (MN): American Phytopathological Association; [cited 2005 Jun 20]. Available from: http://www.apsnet.org/.

Indicate references by number(s) in square brackets. Should the names of the authors be mentioned in the text, the reference number should also be indicated.

Example: “…as described [12,14]. Suarez and Cortez [15] however, used a different approach…”

References should be numbered and listed in the order in which they are cited in the main text.

  1. Nomenclature. All symbols and abbreviations used should be listed in alphabetical order and explained. The units of symbols denoting physical quantities should be given. The format of an entry in the nomenclature is shown below.

Nomenclature

Symbol DescriptionUnits
g    gravitational acceleration constant[m/s]2
R   dimensionless distance defined by Eq. 3[ – ]
δ      Thickness of liquid film defined by  Eq . 20[ m ]

Subscripts, Superscripts and Abbreviations

w subscripts referring to water

  • Submitting to the PEJ
  1. Authors should submit a copy of their CV.
  1. All figures and artwork accompanying the manuscript must be camera-ready. For electronic images that are to be submitted online along with the manuscript, please follow the general points given in the section for Electronic Images and Tables below.
  1. All manuscripts must be properly proofread and free of typographical errors upon submission. It is strongly suggested that you run your manuscript through a spell-checker and a grammar-checker prior to submission.
  1. Manuscripts may be submitted year-round. Depending on the number of manuscripts under review at a given time, the peer review process may take about 6 months from submission to acceptance. Accepted papers are lined up for publication as determined by the College Publication Board (PEJ Publication Board).

C.  Content

  1. Unpublished technical papers, short communications, letters to the editor and critical reviews discussing current interests in engineering are accepted for publication.
  1. An Abstract not exceeding 25000 words must accompany a technical paper and a critical review.
  1. In the case of technical papers, there would be an Introduction discussing related previous works (brief literature survey), the relevance of the topic being reported and similar materials should be included. In the case of the critical review, the main purpose of the review should be the focus of the introduction.
  1. In the case of technical papers and short communications, a section that may be called Materials and Methods may be devoted to the detailed description of experimental apparatus, materials, equipment, method of investigation, theoretical background, and the like. This section may contain only the bare essentials in the case of short communications.
  1. In the case of technical papers and short communications, a section should be devoted to a detailed Discussion Results, their accuracy, and how they compare with the results of other workers, if these area available.
  1. In the case of technical papers, short communications and critical reviews there should also be a section summarizing the conclusion, observations or recommendations of the authors. A suggested heading would be Conclusions and Recommendations.
  1. References should list the name(s) of the author(s) title of reference materials, volume, month and year of publication., and page numbers.
  1. A list of symbols and abbreviations should be provided in a section called Nomenclature of technical papers, short communications and critical reviews.
  1. An appendix may be added to discuss the derivations of equations, algorithm of programs used and the like if these derivations, algorithm, etc. do not fit in the text for reason of space, style, etc. but must be included for completeness, clarity and information of the reader.
  1. All technical papers submitted will be forwarded to referees in the appropriate field or specialization prior to publication.

D. Electronic Images and Tables

  1. Try to use uniform lettering and sizing of original artwork.
  1. For text that are part of illustrations, use fonts that look similar to each other and, if possible, to the font used for your text.
  2. Text that appear on the figure itself should be kept to a minimum, but must clearly communicate the meanings of all symbols or codes and abbreviations used. Note that the title should not appear on the figure itself.
  3. The illustrations or images are to be numbered according to their sequence as found in your text.
  1. Captions should be provided for each and every figure and table. A caption should provide a brief title and a concise description of the figure/table itself.
  2. Size the images close to the desired dimensions of the published version and submit each illustration as separate files.
  3. Electronic artwork created in a Microsoft Office application should be supplied as it is created in its native format.
  4. If the application used for preparing the artwork is other than Microsoft Office, save the image or convert to any one of the following formats giving attention to details such as halftones and pixels.
EPS or PDFall used fonts should be embedded.
TIFF or JPEGcolor or grayscale photographs (halftones), minimum 300 dpi.
TIFF or JPEGbitmapped pure black & white pixels line drawings, minimum of 1000 dpi.
TIFF or JPEGcombinations bitmapped line/half-tone color or grayscale, minimum of 500 dpi.
  1. Do not supply files that are
  2. optimized for screen use such as GIF, BMP, PICT or WPG.
  3. have very low resolution
  4. disproportionately large graphics in relation to content.
  1. Submit tables as editable text (not images). You may place tables next to the relevant text within the article or on separate pages at the end of the article, numbering them according to their sequence of appearance in the text.

Manuscripts shall be submitted to:

The Editor-in-Chief

Philippine Engineering Journal

Email <pej.nec.@up.edu.ph>